Open meetings or fully private — you choose

Built for transparency. Just as ready for confidentiality.

City councils and school boards must post their work for the public. Nonprofits and company boards often need every page kept private. Agenda Beacon does both — and anything in between.

We hold open meetings We need everything private

Government and School Boards

Open meetings, posted automatically

A public portal that works without signing in
Agendas, public files, approved minutes, and vote results posted when you publish
Printable public agendas, board roster, and policy book
Search across meetings, policies, and text inside posted PDFs
Closed-session items and board-only files stay private, even on a public meeting

See how it works

Nonprofits and Private Boards

Everything private, by default

Make the whole organization private — no public portal at all
Publish meetings and minutes to members only
Viewer, Editor, or Moderator access per board and committee
Two-factor sign-in and automatic sign-out after inactivity
Archive people when terms end; only an administrator can restore them

See how it works

Government and School Boards

Open meetings, posted automatically

A public portal that works without signing in
Agendas, public files, approved minutes, and vote results posted when you publish
Printable public agendas, board roster, and policy book
Search across meetings, policies, and text inside posted PDFs
Closed-session items and board-only files stay private, even on a public meeting
PDF accessibility checks to help meet public accessibility obligations

The City of Riverbend public portal — no sign-in needed

A published agenda with public files and print links

Motions and vote results posted with the agenda

Nonprofits and Private Boards

Everything private, by default

Make the whole organization private — no public portal at all
Publish meetings and minutes to members only
Viewer, Editor, or Moderator access per board and committee
Two-factor sign-in and automatic sign-out after inactivity
Archive people when terms end; only an administrator can restore them
Permanent audit logs of permission and file visibility changes

Each board and committee can be public or private

Somewhere in between?

One organization can keep its main board public and a committee private, publish some meetings to the public and others to members only, and mark individual items and files board-only. See the public portal and permissions and security.

Common Questions

Can we start private and open up later?: Yes. Turn on the public portal and publish meetings to the public whenever you are ready. Nothing becomes public until you choose.
Are closed-session items ever shown publicly?: No. Items and files marked board-only never appear on the public portal or public printouts, even when the meeting itself is public.
Can one organization be both?: Yes. Keep the main board public and a committee private, or publish some meetings to the public and others to members only.
Who can see a draft meeting?: Only people with access to that board. Drafts are internal until you publish them.

Instant access

Try Both in the Demo

The sandbox includes a public city council and a private nonprofit board, so you can compare them side by side.