Terms of Service

1. Agreement

These Terms of Service ("Terms") are an agreement between [Company Legal Name] ("Agenda Beacon", "we", "us") and the organization that subscribes to the Agenda Beacon service ("Customer", "you"). An administrator who accepts these Terms confirms they have authority to bind the Customer. Individual users are authorized by the Customer and use the service under the Customer's acceptance.

2. The Service

Agenda Beacon provides hosted software for preparing agendas, publishing meeting records, recording votes and attendance, preparing minutes, and operating a public meeting portal. Features may change over time. AI-assisted features produce drafts that the Customer must review; they are not an official record.

3. Customer Responsibilities

The Customer is responsible for: (a) who it invites and the access it grants; (b) all content it uploads or publishes, including its accuracy and legality; (c) deciding what is public, members-only, or internal; (d) its own obligations under open meetings, public records, records retention, student privacy, and similar laws; and (e) keeping sign-in credentials and two-factor devices secure.

4. Acceptable Use

You may not use the service to break the law, infringe others' rights, upload malicious code, attempt to access data you are not authorized to see, probe or overload the service, or resell it without our written consent. We may suspend access that threatens the service or other customers.

5. Availability

We work to keep the service available and secure, but it is provided without a guaranteed uptime commitment unless a separate written service level agreement says otherwise. Maintenance, updates, and factors outside our control may cause interruptions.

6. Events Beyond Our Reasonable Control

We are not liable for any failure or delay caused by events beyond our reasonable control, including natural disasters, acts of government, war, terrorism, civil unrest, labor disputes, power or internet failures, failures or outages of hosting, email, AI, or other third-party providers, and cyberattacks, intrusions, or other malicious acts by third parties despite our reasonable security measures.

7. Security And Data Breach Notification

We maintain reasonable administrative, technical, and physical safeguards designed to protect Customer data, including encryption in transit, mandatory two-factor sign-in, access controls, and audit logging. No system is completely secure, and we do not guarantee that unauthorized access will never occur.

If we confirm a security incident that results in unauthorized access to Customer data, we will notify the Customer's administrators without undue delay, and within any time frame required by applicable law, by email and/or in-app notice. The notice will describe what we know about the incident, the data involved, and the steps we are taking. The Customer is responsible for any notices it is required to give to its own members, constituents, students, parents, employees, or regulators, and we will provide reasonable information to help it do so.

8. Your Data

The Customer owns its data. We use it only to provide, secure, support, and improve the service, and as described in our Privacy Policy. The Customer may export its public records and documents during the subscription. After termination we may delete Customer data following a reasonable retention period.

9. Disclaimer Of Warranties

EXCEPT AS EXPRESSLY STATED IN THESE TERMS, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE", AND WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

10. Limitation Of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST DATA, PROFITS, OR REVENUE, OR COSTS OF BREACH NOTIFICATION OR REMEDIATION, EVEN IF ADVISED OF THEIR POSSIBILITY. OUR TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE WILL NOT EXCEED THE FEES THE CUSTOMER PAID US IN THE TWELVE MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM.

11. Indemnification

To the extent permitted by law, the Customer will defend, indemnify, and hold harmless Agenda Beacon and its officers, employees, and contractors from third-party claims, losses, and expenses (including reasonable attorneys' fees) arising from the Customer's content, the Customer's or its users' use of the service, the Customer's publication decisions, or the Customer's violation of these Terms or applicable law. Public entities agree to this to the extent their governing law allows.

12. Term And Termination

These Terms last for the Customer's subscription. Either party may terminate for material breach not cured within 30 days of notice. Sections that by their nature should survive termination will survive.

13. Changes To These Terms

We may update these Terms. When we do, we will post the new version with its effective date, and the next Customer administrator to sign in will be asked to accept it. Continued use after acceptance means the updated Terms apply.

14. Governing Law And Contact

These Terms are governed by the laws of [Governing State], except where a public-entity Customer's governing law requires otherwise. Questions: [legal@agendabeacon.com], [Company Address].